Textile Specialty Group

Rules of Order

American Institute for Conservation of Historic and Artistic Works Textile Specialty Group Rules of Order

I. This organization shall be known as Textile Specialty Group (hereinafter referred to as TSG) and is a division of the American Institute for Conservation of Historic and Artistic Works (hereinafter referred to as AIC) and is therefore bound by its Bylaws and Code of Ethics and Guidelines for Practice.

These Rules of Order, and any changes therein, shall require the written approval of the Board of the American Institute for Conservation of Historic and Artistic Works.

II. Purpose
A. To provide a national organization through which persons with a specific interest in conservation of historic and artistic textiles can communicate and exchange information.
B. To disseminate information that will bolster scholarship and advance knowledge of textile conservation via multiple channels and to diverse audiences.
C. To support and sustain the AIC Code of Ethics and Guidelines for Practice.

III. Membership
A. Membership is open to any AIC member in good standing and is contingent on the payment of annual TSG dues.
B. Membership in TSG does not imply endorsement of professional competence. Members may not use their membership in TSG in any manner whatsoever as a form of advertisement for professional services.
C. All members shall have the right to vote on election of officers, changes in the Rules of Order, membership dues, and any other issues on which a vote of the membership is required. In accordance with Sections IV and VI below. 

IV.  Officers
A. The officers of the TSG shall be the Chair, the Vice-Chair, the Secretary and the Treasurer. 
B. All TSG members are eligible for office.  
C. Terms of office for the Chair and Vice-Chair will be one year. The ViceĀ­ Chair is elected each year and assumes the Chair position the following year. 
D. Terms of office for the Secretary and Treasurer shall be two years in their specific post. The office of Secretary and Treasurer will not come up for election in the same year. 
E. No officer can serve for more than two consecutive terms without a one-term break. All officers shall have duties as customarily pertain to their offices and as follows:
o Chair: The Chair shall be responsible to the TSG for general administration and supervision of all activities. S/he shall chair the TSG business meeting held during the Annual AIC Meeting. S/he shall have the authority to appoint officers and committee chairs whose positions have been vacated by resignation or death. Such appointees will serve until the next TSG meeting. The Chair will coordinate and monitor the work of committees and working groups. The Chair shall serve as official representative to the AIC on matters pertaining to TSG activities.
o Vice-Chair: The Vice-Chair shall succeed the Chair in the following term to become Chair. While Vice-Chair, s/he shall serve as the Program Chair for the TSG annual meeting, and assist the Chair as needed.
o Secretary: The Secretary shall be responsible for the records of the TSG, including the minutes of the TSG Business Meeting, minutes of meetings of TSG officers, lists of TSG membership, announcements and other duties as assigned from time to time by the Chair.
o Treasurer: The Treasurer shall be responsible for financial records, accounts, approval of and arrangement for disbursement of dues and monies through the AIC office.
V. Nominating Committee and Elections
A. A Nominating Committee of three members shall be elected by the membership at the Annual Meeting or by electronic vote. 
B. The Nominating Committee will call for nominations from the TSG membership in the AIC Newsletter and via electronic communications, name one or more candidates for each elective office, verify TSG membership, and confirm prior to the election each candidate's willingness to serve if elected. 
C. The Nominating Committee will work with AIC staff to prepare the electronic ballot. 
D. The new officers will be elected by a simple majority. 

VI. Budget, Dues and Accounting:  
A. All dues charged by TSG will be collected and held by AIC and dispersed by them at the request of the Chair of TSG
B. TSG members have the right to vote on proposed changes in membership dues and on non-budgeted expenses over $1200.
C. Fiscal Year: The fiscal year for the AIC Textile Specialty Group shall coincide with the fiscal year of the AIC. 
D. A budget is submitted to the AIC staff liaison for review and integration into the overall AIC budget. The annual AIC budget is presented to the board for approval during the November board meeting.  
E. The TSG chair has the authority to spend up to $1200 per annum beyond budgeted annual expenses, for projects s/he considers worthwhile, without requiring a vote of the TSG membership. These expenses should be reported to TSG members at the Annual Business Meeting. 

VII. Committees, Task Forces, and Volunteer Leadership Positions: 
A. Committees, Task Force, and Volunteer Leadership Positions shall be formed by decision of TSG members in attendance at an annual TSG Business Meeting or by the elected TSG Officers. The Officers will select Committee or Task Force Chairs and TSG members to serve in Volunteer Leadership Positions. 
B. Committee or Task Force Chairs must be TSG members. Committee or Task Force Chairs may select committee members.
C. Members of committees and task forces do not have to be TSG members and can be selected from the general AIC membership or other fields at the discretion of the committee chair. 
D. Committee and Task Force charges and Volunteer Leadership Position job descriptions shall be developed as follows:
o The Chair of the Committee or Task Force drafts the initial charge, which shall be approved by the TSG Chair. The charge should include: responsibilities, time line, and a plan for succession for a committee
o The TSG Chair shall write the job description for Volunteer Leadership Positions.
o The charges and job description(s) shall be reviewed and approved annually by the TSG chair.
o Task forces shall serve until completion of their assignment but should not exceed two years without review or reaffirmation by the TSG members at the TSG meeting held during the Annual AIC Meeting.

VIII. Meetings: 
A. A TSG meeting will be held each year at the Annual AIC Meeting during the time assigned for the Specialty Group sessions. 
B. The TSG meeting will include a Business Meeting with committee reports and presentations and reports of interest to the TSG members. 
C. Notification of the TSG meeting will be made to the members through the AIC Newsletter and/or other standard AIC (electronic or paper) mailings.

IX. Amendments: 
A. These rules of order may be amended, added to, or repealed by a vote of a majority of the members by electronic ballot provided that notice of such changes has been provided in writing to said membership at least 30 (thirty) days in advance. 
B. Before any vote by the TSG membership, any amendments or changes must be submitted to the AIC Board for review and approval. 
C. Upon ratification of such amendments by the membership, the Rules of Order thus amended will again be submitted by the TSG Chair to the AIC Board for approval.  

Last approved changes, June 2018

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