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Guidelines for Authors

The Journal of the American Institute for Conservation (JAIC) welcomes short communications and longer submissions on subjects of interest to professional conservators. Subjects may include conservation treatment case studies; issues of conservation history, philosophy, or method; conservation research; or technical studies aimed at addressing questions in allied fields.

Manuscripts are reviewed for their interest and overall suitability for the Journal, as well as for accuracy, clarity, and effectiveness of communication. The author will be expected to complete minor revisions within one month and major revisions within two months. The length of time between submission and publication will vary according to the amount of revision necessary.

You may refer to Taylor and Francis author guidelines, but note that JAIC instructions take precedence if there are conflicts. Color figures do not incur an extra fee. 



Authors must submit their manuscript via the JAIC online portal for Editorial Manager at jac.edmgr.com. You will need to register at Editorial Manager to obtain a username and password (AIC member logins do not work on Editorial Manager). Where a paper is written by more than one author, a corresponding author must be nominated. Only that author will register, and all communications from the Editor and Taylor & Francis will be directed to this author, who will be responsible for liaising with the co-authors.

For an initial submission you must upload a Word or PDF file of the complete paper, or a Word file containing the text, references, tables, and figure captions plus an individual file of each figure. For a revised article, a separate image file of each figure (see guidelines below) and a response to the referee’s comments must be uploaded. LaTeX2e files will also usually be acceptable. Please note: for the initial submission, it does not matter if you submit your figures separately or within one document embedded in the text. For the revised submission, however, you must submit your figures separate from your article. 

• Download a guide to using Editorial Manager

Questions regarding submissions can be emailed to the site administrator for JAIC’s online portal and AIC's Communications Director Bonnie Naugle at bnaugle [at] conservation-us.org.

Format Requirements

  • Papers must be submitted in American English and should not normally exceed 8,000 words in length including references. 
  • The number of figures should be limited to the minimum essential to support the article. There is no extra charge for color figures (ignore that notice on the T&F website). Figures should be high quality (1200 dpi for line art, 600 dpi for grayscale and 300 dpi for color). Figures should be saved as TIFF, PostScript or EPS files.
  • In preparing the electronic version, there is no need to format articles. Use a single (not double) space after the full point at the end of sentences. Please use plain style and avoid elaborate layout or typography, but include italics or bold type when necessary, and make sure that headings and subheadings are clearly visible as such. Words should not be hyphenated at the end of a line. Consistency in spacing, punctuation, and spelling will be of help. 
  • References and captions should be placed at the end of the file. All components of the manuscript must correspond to the JAIC Style Guide. NOTE: YOUR ARTICLE MUST BE COPY-EDITED FOR THE FINAL SUBMISSION.

The submission of short communications is also encouraged; their length can vary from a few paragraphs to about 10 pages.

Author Submission Checklist

Before you submit your article, please make sure you have checked the following list of items.

  1. Did you make sure to write the paper in third person instead of first person (I, me, mine, us, we, ours)? Third person is required for submissions.
  2. Did you include and number your subheads? Pay close attention to use of upper and lower case. For example, 1. INTRODUCTION, 2. PAINTING, 2.1 PAINTING AND CANVAS, 2.1.1 Initial Caps Only.
  3. Did you include a list of figure captions? Captions for a work of art should include artist,  titledatemedia or materialsdimensions (in metric), and credit (including museum number).
  4. If you have included tables in your article, have you made sure that they are consistent with Journal table style?
  5. Have you included your author biography at the end of your paper? Make sure to include your mailing address and email address.
  6. Are your references in the author-date format described in The Chicago Manual of Style (examples follow)? Footnotes should not be used, and endnotes should be limited to three. Pay close attention to use of upper and lower case in the reference section.

Supplementary material includes additional material (e.g. datasets, models, animations, or videos) that enhances the content and impact of articles. Supplementary material is intended to support arguments advanced in the article; it must not refer to other work nor contain discussion or conclusions that go beyond the content of the article. The inclusion of supplementary material is at the discretion of the Editor whose decision on its relevance and appropriateness is final. Supplementary material should be referred to in the main text, but must be self-contained and supplied as separate files. Refer to each item of supplementary material in parentheses within the text: (Supplementary Material 1), (Supplementary Material 2) and so forth. See the detailed instructions here on submission and presentation of supplementary material.

Permissions and Copyright

Authors are responsible for the content and accuracy of their articles and they will retain copyright to their written ideas, data, and analysis. However, as a condition of publication, the authors must assign copyright for the finalized version of their article to the American Institute for Conservation. An author assignment agreement will be sent with the final acceptance letter, at the completion of the review process. For any included material owned or copyright by others, the authors must also obtain written permission for reproduction and current distribution in print as well as future electronic distribution. The written permission must be submitted to the Taylor & Francis production editor.

Authors, or their funding agency, may sponsor an article for open access publication. For information on article charges and how to exercise this option visit http://www.tandfonline.com/page/openaccess. These notes are intended only to provide an overview. Address enquiries to the Journal editor.

Previous Publication

The substance of proposed articles must not have been published previously or have been submitted elsewhere, with the following exceptions: The Journal welcomes articles that have appeared in AIC Annual Meeting preprints, AIC specialty group preprints and postprints, and training conference postprints. Questions about submitting papers that have appeared in proceedings of other meetings should be directed to the editor-in-chief through AIC’s Communications Director at 202-661-8064 or bnaugle [at] conservation-us.org.

Page Proofs and PDFs

Articles accepted for publication will be copyedited. Authors will have the opportunity to review article proofs before the article is published to ensure that nothing in regard to the meaning of the paper has been changed. However, JAIC reserves the right to maintain a consistent style. Proofs will be supplied by email to either the first-named or nominated author. Proofs will be supplied for checking and making essential typographical corrections only, not for general revision, alteration, or changes to illustrations. Revised proofs will not be supplied to authors. When the Journal is printed, each author will receive a free copy of their article in the form of a PDF. More information about publication can be found on the JAIC/T&F page at http://www.tandfonline.com/action/authorSubmission?journalCode=yjac20&page=instructions.

Reference Style

Text Citations

Place in parentheses at the most appropriate location. For more than one reference, order chronologically.

Sample Text Citations

Basic: (Smith 1988)
Two references: (Smith 1988; Jones 1989)
Co-authors: (Smith and Jones 1988)
Multiple authors: (Smith et al. 1988)
Paraphrase: Smith (1988) described a method.
Direct quote: “The cleaning theory is flawed” (Smith 1998, 176). [Make sure to include the exact page number when citing a direct quote.]

Reference List

For authors’ names, use initials for first and middle names. Only the first author’s name appears last-name-first. Use italics for titles of books and names of journals. Do not use italics for titles of unpublished documents or in-house documents and reports. For citations to journals, spell out title of journal; include issue number or month or season only when pagination is not continuous through a volume. Capitalize only the first word of a book title. Samples follow.

Sample References

Clapp, A. 1979. Curatorial care of works of art on paper. Oberlin, Ohio: Intermuseum Conservation Laboratory.

edited book:
Zycherman, L. A., and R. Schrock, eds. 1988. A guide to museum pest control. Washington, D.C.: Foundation of the American Institute for Conservation of Historic and Artistic Works and Association of Systematics Collections.

article in a book:
Schniewind, A. P., and D. P. Kronkright. 1984. Strength evaluation of deteriorated wood treated with consolidants. In Adhesives and consolidants, ed. N. S. Brommelle et al. London: International Institute for Conservation of Historic and Artistic Works. 227–316.

article in a journal:
Torkelson, T. R., H. R. Hoyle, and V. K. Rowe. 1966. Toxicological hazards and properties of commonly used space, structural and certain fumigants. Pest Control 34(7): 13–18, 42–50.

article in a journal not attributed to author:
Consumer Reports. 1978. Silver care products. Consumer Reports 43(2): 1–10.

association as author:
NBS. 1951. Preservation of the Declaration of Independence and the Constitution of the United States. NBS circular 505. Washington, D.C.: National Bureau of Standards.

entry in a dictionary:
Hawley, G. C. 1987. Condensed chemical dictionary, 10th ed. 23–44.

Standards and tests:
ASTM. 1987. Standard test for impact strength of adhesive bonds, D950–82. Philadelphia: American Society for Testing and Materials.

AIC preprints:
Heller, D. 1983. The coating of metal objects at Winterthur. AIC preprints. American Institute for Conservation 11th Annual Meeting, Baltimore. Washington, D.C.: AIC. 57–64.

unpublished document in archives:
Jones, E. G. 1949. Washington Allston’s painting technique and his place in the colorist tradition. Unpublished typescript. Museum of Fine Arts, Boston.

in-house report:
McCabe, C. 1993. Reclearing treatment used for aged facsimile palladium prints. National Gallery of Art, Washington, D.C.

Conservation Information Network, Materials Database. 1989. Vikane. MCIN record 908.

personal communication:
Aronson, M. 1989. Personal communication. Isotope Laboratory, Institute of Geoplanetary and Planetary Physics, University of California, Los Angeles, Calif. [or other form of ID]

Website addresses:
If the URL includes “www,” the listing should read as follows:
www.website.com (accessed month/day/year).
If the URL does not include “www,” the listing should read as follows:
http://conservation-us.org (accessed month/day/year).

Read the JAIC Style Guide for more information.

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