In this Guideline, contractual agreements include job descriptions and terms of employment (conservation professionals employed by institutions), and contracts for conservation services and letters of agreement (conservation professionals in private practice).
- To insure that the conservation professional will not compromise professional standards when dealing with owners/custodians. Contractual agreements document the obligations between the conservation professional and owners/custodians, provide legal protection for both parties, and are sound business practice.
- Minimum Accepted Practice
- The contractual agreement must be in written form. It must include:
- scope of work;
- fee structure or salary;
- approval for conservation services or delegation of authority for decision making with regard to conservation services;
- signature(s) and date.
- When conservation service involves examination and treatment, the contractual agreement must also meet documentation requirements (see Guidelines 24-28).
- Recommended Practice
- It is recommended that model contracts particular to a specialty be consulted as a basis for the contractual agreement, and that legal advice be obtained before a final form is used.
- Special Practice
- In emergency situations, a verbal agreement may substitute for a written one. A written contractual agreement should be signed as soon as possible.
Approved by the AIC Board October 1998.