CAP is a multiple-step process requiring close collaboration of the assessment team, consisting of the intitution's paid and/or volunteer staff, a collections assessor, and a building assessor.
Applications are available through an online application portal during the announced application period (paper based applications are available upon request).
Annual funding is limited, so you are encouraged to apply early. Institutions selected to receive CAP support will be notified of their acceptance beginning one month after the application deadline.
2. Assessor Selection
Institutions that are selected for the program are provided with a list of approved assessors that they may interview. Most sites will have two assessors – one who specializes in collections conservation and one who focuses on building preservation. The two assessors will work closely together throughout the process.
After selecting assessors, institutions will negotiate a contract directly with their assessors.
FAIC will provide the institution with a questionnaire that asks specific questions about the organization, collections, building(s), building systems, and policies and procedures. This information, along with the original application, will be shared with assessors to help them prepare for the assessment.
After reviewing the Site Questionnaire, the assessors will hold a conference call with the institution. The goal of the call is to introduce members of the project team to one another and allow assessors to ask additional questions that will help them make the most of their time on site.
The site visit lasts two days and involves interviews with staff and a tour of all facilities that house collections.
7. CAP Report
The assessors will then write and submit a report containing prioritized recommendations for improved collections care at the site.
Staff should then begin implementing the report’s recommendations. Approximately twelve months after the initial site visit, the institution will have the opportunity to consult with the assessors once again, to report on progress, request further advice, and address any challenges that may have arisen.
If selected to participate in the program, the institution must designate one staff member to serve as the project contact and oversee program activities. However, we recommend inviting a number of staff, board members, and/or volunteers to participate in various stages of the CAP process. Institutions become more invested in implementing the report’s suggestions when multiple people are involved in the process.
The 2017 application period closed March 1st. However, the application portal remains open and additional applications will be accepted and reviewed in the event that additional funding becomes available. Who are the approved assessors?
Assessors approved for CAP are qualified, trained professional from around they country. They specialize in different areas of living, nonliving, and architectural collections. What if we already know someone who can do our assessment?
Encourage them to apply to be an approved assessor here. As long as they meet qualifications, we will add them to our approved list.