Upon acceptance into the CAP program, participants are allocated a set amount of funding toward the cost of their assessment. Allocation amounts range from $3,500 to $3,900 per assessor based on the annual operating budget of the institution. Most institutions will have two assessors (a collections assessor and a building assessor).
Annual Budget of the Institution
Allocation per Assessor
Less than $250,000
$250,000 to $750,000
More than $750,000
The institution is responsible for paying the remainder of the assessment cost.
The cost of a conservation assessment is determined between each assessor and institution, but the fees always include two components: 1) the professional fee and 2) reimbursable expenses. In other words:
Assessment contract amount = Professional fee + Reimbursable expenses
There is no standard professional fee charged by assessors. Each assessor’s fee schedule will vary based on location, experience, etc.
The assessor’s reimbursable expenses include fees such as the cost of travel to the site, hotel costs, meals, and other on-site expenses.
The allocation can only be used to cover the cost of the assessment. If an assessor’s total fees are less than the allocation, the remaining funds will be used toward an assessment for another institution.
CAP is not a grant. Allocation funds will not be sent to institutions; FAIC will send payment in the allocated amount directly to the assessor.
It really depends a lot of a number of factors, including your location, your choice of assessors, and the extent of your collections. As an estimate, we suggest you budget enough to cover the reimbursable expenses (travel, hotel, etc.) of your assessors. If you would like to talk further about budgeting, please contact CAP program staff at 202-750-3346 or firstname.lastname@example.org.
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