2013 AIC Annual Meeting Workshops, Indianapolis

Wednesday, May 29, 2013 (except respirator fit testing appointments)

Digital Preservation for Video  
9am-5pm  $139 
Organized by the AIC Electronic Media Group
Jeff Martin, conservator in private practice; Conservator for Time-Based Art, Hirshhorn Museum and Sculpture Garden
If content on analog videotape is to survive for the long term, the tapes must be digitized: moved from unstable magnetic media, into the digital realm where--in theory--they can be preserved indefinitely and migrated forward as files rather than physical objects.  Digitization, however, means more than simply selecting a destination file format. It requires a series of decisions that will determine the long-term viability of files created--and thus of the valuable video content. 
The goal of this workshop is to familiarize attendees who do not have experience in video preservation with the current best practices. Participants will be able to begin addressing the needs of a video collection, prepare for digitization projects, and make decisions about vendors, workflows, and technical issues.
Workshop topics include: basic digital file creation, preservation and access file formats and codecs, software, storage and trusted digital repositories, workflows for digitization, and technical and preservation metadata. Participants will examine case studies of small and large-scale digitization projects in order to understand real-world applications of principles introduced in the workshop.

Integrated Pest Management for Collections  
9am-5pm  $139
Organized by the AIC Collections Care Network
Pat Kelley, Vice President, Insects Limited
Emily Kaplan, Conservator, Smithsonian National Museum of the American Indian
Rachael Perkins Arenstein, A.M. Art Conservation, LLC
Preventing damage from pests is an essential task in the responsible management of all collections. Implementing an appropriate Integrated Pest Management (IPM) plan is the best way to prevent infestations from taking root and to deal with any problems in a safe and effective manner. Participants will receive a basic introduction to IPM in order to be able to assess appropriate options for their institutions and collections in areas of policy and procedures, preventing infestations, trapping and monitoring, and remedial treatment.  
Participants will learn to identify ways in which pests gain access to collections, how a pest monitoring program can be implemented, how to identify some of the most common and harmful museum pests, the pros and cons of a range of remedial treatments, and how to develop IPM policies and procedures for an institution.

Managing Projects: The Underated Conservation Skill
9am-5pm  $139
Bryan Owen, art conservator and Certified Project Management Professional (PMP)
You can’t help fulfill the goals and mission of your profession and business if your projects are not delivering as hoped. Expand your conservation skills with adaptable and practical project management tools to increase your ability to help more clients.  Beneath all the flow charts, guidelines, formulas, and technical jargon is a set of basic ideas that make up the core of effective project management.
The workshop will provide: 
• An opportunity to present your project experiences and challenges 
• An overview of basic project management terms, practices, and essential skills 
• Risk identification and response options
• Planning & estimating techniques for conservation projects 
• A packet of supplemental workshop materials 
Some comments from participants at the 2012 presentation of this workshop:
“Well-paced and organized. Fantastic and helpful.”
“Specific examples related to conservation were really helpful.”

Plastics LASt longer if Treated with Intelligent Conservation (PLASTIC)  
9 am-5pm. $139  
Limited space available – register early!  
Yvonne Shashoua, PhD, Senior Researcher, National Museum of Denmark
Thea van Oosten, drs, Senior Researcher
Condition surveys of plastics in collections conclude that 75% exhibit degradation and need either preventive conservation to slow their rate of degradation or invasive treatment to stabilize or strengthen them. Before developing a conservation strategy, it is essential for the conservator to identify the cause and pathway of degradation and the properties of the problem plastic.
Participants will learn to understand the causes and recognize the manifestations of degradation in the major plastics types found in cultural heritage collections, through use of a damage atlas and case histories. The latest research on the effectiveness of activated carbon, silica gel, and zeolites will be covered. Participants will learn how to produce low-oxygen microclimates and use adsorbents to remove degradation causes or products. Participants will also learn the least damaging techniques to clean plastics. The course will include the latest findings from the recently concluded research project POPART (Preservation Of Plastic ARTefacts in museums), which included 11 institutions from 8 countries. Both instructors were actively involved in POPART. 
Participants are strongly encouraged to bring objects or images of objects to the course for discussion.  

Saving Energy in Lighting Conservation Environments
9:30am-4:30pm  $139
William P. Lull, President, Garrison/Lull Inc
Paul Himmelstein, Appelbaum and Himmelstein
This workshop reviews typical energy use for lighting museums, libraries and archives; techniques to reduce energy consumption; and how to reliably predict their annual cost savings. The primary focus is on criteria and light sources, including appropriate uses for LED lighting. Simple calculations and worksheets are used to estimate savings from potential changes. Case studies will demonstrate how projects can best be implemented in collecting institutions. This workshop is appropriate for institutional and consulting conservators, as well as operating and maintenance staff.  

Disasters and Mental Health  
1pm-5pm  $79
Organized by the AIC Emergency Committee  
Funded in part by a grant from the Institute of Museum and Library Services.
Andrew P. Klatte, Assistant Deputy Director, Office of Emergency Preparedness, Indiana Division of Mental Health and Addiction
Jody L. Horstman, PhD, HSPP, Licensed Clinical Addictions Counselor and Psychologist, 
The psychosocial reactions to disasters and trauma are recognized to be among the most enduring and debilitating outcomes of disasters. To respond effectively, responders need a full understanding of the psychosocial impact of disasters, which greatly exceeds that of the medical impact on individuals, responders, and the community. Not only do responders need to fully understand this impact on those they are assisting, but they also need to understand the impact on themselves and their colleagues, in order to remain effective and functional both during the response and afterwards.  
This presentation will focus on the psychological first aid (PFA) model, which includes interventions with survivors that target immediate needs and acute stress reactions. The workshop will explore the psychosocial consequences of disasters for survivors, communities, and responders, ways to provide practical assistance to meet survivor and responder needs, and self care during and after the response.
This workshop is designed primarily as continuing training for AIC Collections Emergency Response Team members, but is open to all.

AIC-CERT Meeting
9am-noon Free.
Members of the AIC Collections Emergency Response Team will meet to review deployments and other activities from the past year.

Respirator Fit Testing  
Lecture, Wednesday, May 29, 6:30-7:30 p.m., free 
Fit Testing Thursday, May 30, by appointment (9 a.m.-6 p.m.), $39  
Organized by the AIC Health and Safety Committee
PLEASE NOTE:  Signed medical release form and attendance at lecture required for fit testing.
James Roy Smith, Safety Officer, Smithsonian Institution
Whether you are using hazardous chemicals or working with mold-infested artifacts after a disaster, you need to be sure you are protected by the right equipment. The lecture meets the annual training requirement mandated by OSHA, while the fit testing meets the annual testing requirement. Attend the free lecture Wednesday evening by a Certified Industrial Hygienist (CIH) on the care and maintenance of respirators and general information on their proper use. The lecture is open to all; those wishing to schedule fit testing appointment MUST attend the lecture. Fit testing appointments will be scheduled on Thursday in 15 to 20 minute intervals from 9:00 a.m.-6:00 p.m. Registrants for fit testing appointments MUST bring a completed and signed OSHA Medical Evaluation form with the signature of their health professional and the dates for which the evaluation is valid. The form and signature sheets are available on the AIC Health and Safety Guides and Publication Webpage at www.conservation-us.org/fittest. Registrants should bring their own respirators or select an appropriate style from AIC’s samples.

SACI Florence