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Exhibit With Us

Get your product or service noticed by the leaders in the conservation profession. Be a part of the largest gathering of service providers in North America for conservators. Over 85% of attendees are conservators with buying power. Most attendees are conservators both in private practices and leaders in their perspective organizations. The conference also attracts a handful of students that are up and coming in the field of conservation. All attendees enjoy the opportunity to network with fellow conservators and to learn about new products in the industry. The exhibit hall is a key part of our attendees’ Annual Meeting experience.

AIC's 45th Annual Meeting Exhibit Hall will take place Tuesday, May 30 to Wednesday, May 31, 2017, at the Hyatt Regency Chicago. If you have any questions, please contact us at annualmeeting@conservation-us.org.

Reserve Online*
(*Available soon. You must be logged in as the primary contact for an organization.)​

Having trouble registering? Call 202-661-8063.

Exhibit Packages

There are many ways for you to make your mark at our show! We have several exhibit opportunities for you to choose from.  See below for more information.

Diamond

Includes…
• $3,000 in programming sponsorship
• Complimentary full page ad in the final program
• Complimentary quarter page ad in the Registration Brochure
• Complimentary half page ad in AIC News
• Complimentary tote bag material insertion
• Sponsor is acknowledged in preliminary, Final Program, and on a sign at registration

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Gold

Silver

Basic

Includes…
• $1,000 in programming sponsorship
• Complimentary full page ad in the final program
• Complimentary quarter page ad in the Registration Brochure
• Complimentary half page ad in AIC News
• Complimentary tote bag material insertion
• Sponsor is acknowledged in preliminary, Final Program, and on a sign at registration

Includes…
• Complimentary half page ad in the final program
• Complimentary tote bag material insertion
• Sponsor is acknowledged in preliminary, Final Program, and on a sign at registration.

Includes...
• 10’x10’ booth
• 6’ skirted table
• 2 chairs
• Booth Sign
• Waste basket
• 2 complimentary registrations

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All booth packages include: 

• 10’x10’ booth
• 6’ skirted table
• 2 chairs
• Booth Sign
• Waste basket
• 2 complimentary registrations

Sign up for multiple booths and receive a $50 discount on each additional booth!

Exhibit Hall Hours

Installation
Monday, May 29th, 2017
11:00am — 7:00pm

Exhibit Hall Open
Tuesday, May 30th, 2017
10:00am — 5:30pm

Wednesday, May 31st, 2017
10:00am — 5:30pm

Dismantle
Wednesday, May 31st, 2017
5:30pm* — 10:30pm

*Dismantling before 5:30pm is not allowed.

Exhibit Hall Traffic

To encourage attendees to visit the exhibit hall, AIC will be placing the food and beverage breaks strategically around the Exhibit Hall. This will help to increase traffic directly to your booth. We also have full listings in the Program book to encourage attendees to visit your booth.

Advertising Opportunities

Advertising opportunities are available in our Annual Meeting (registration brochure, final program, and abstract book) publications, providing three additional ways to reach your target market and attract AIC members and conference participants.

Ad Size Width x Height

Covers 7.5” x 10”
Full Page 7.5’ x 10”
1/2 Page 7.5” x 5”
1/4 Page 3.5” x 5”
Preferred Position

Rates

$525
$415
$295
$170
Add $95

Publication Dates:
Registration Brochure: December (year prior)
Final Program/Abstract Book: May

Reservation and Materials Deadlines:
Registration Brochure: November 1st (year prior)
Final Program: January 15th
Abstract Book: January 15th

Please Note: All ad options are in black and white only. For non-Annual Meeting related advertising information, please go to Advertise with Us>>

Sponsorship Opportunities

To discuss sponsorships, please contact us at annualmeeting@conservation-us.org

General Session - $2,000 (total of 3)
What you get: an ad on the Annual Meeting page of our website, signage at the General Session and Registration, your name and logo in the Registration Brochure and Final Program, and a table outside of General Session for materials and handouts.

Refreshment Break - $1500
(total of 4)
What you get: Your name and logo in Final Program next to break, a 1/2 page ad in Final Program, and marketing materials to be placed around refreshment break tables.

Sponsor the Opening Reception - $3,000 (total of 4)
What you get: an ad on Annual Meeting page of our website, signage at General Session and Registration, and your name and logo in the Registration Brochure and Final Program.

Specialty Breakfast and Business Meetings
Each breakfast sponsorship includes recognition in the final program and all listings for the specialty group's business meeting. 

Book and Paper Group - $1,000
Electronic Media Group - $750
Objects Specialty Group - $1,000
Paintings Specialty Group - $1,000
Textiles Specialty Group - $750

Specialty Lunches and Sessions
Each lunch and reception sponsorship includes recognition in the final program and all advertising for the event. 

Emerging Conservation Professionals' Network - Networking Lunch - $2,000
Health and Safety Session - $1,500
Objects Specialty Group Luncheon - $2,000
AIC Great Debate or Closing Session - $2,000

Specialty Receptions
Architecture/Textiles/Wooden Artifacts Specialty Group Joint Reception - $2,500(complete) or $1,000 for each
Book and Paper Reception - $3,500 (total of 3)
Collection Care Network Event - $2,500
Electronic Media/Objects Specialty Group Joint Reception - $2,000
Emerging Conservation Professionals' Network Happy Hour - $3,000
Paintings/Research and Technical Studies Specialty Group Joint Reception - $2,000

Any additional recognition, such as an introduction at the event etc, would need to be discussed and confirmed with the program organizers once the sponsorship is selected. Please contact us for any additional details. 


Exhibitor Policies

Payment Due Dates: Deposit must accompany exhibit reservation form. Balance of fees must be received by February 17th, 2017 or the booth may be released at AIC's discretion. Full payment must accompany reservations made after February 17th, 2017.

Exhibit Cancellation: Written notification of cancellation must be received by AIC prior to March 10th, 2017. Payment will be refunded less 50% deposit. Unfortunately we are unable to issue refunds to any exhibitors canceling after this date.

Liability: Neither AIC nor any officer or staff member thereof, will be liable for any personal injury to any and all persons or property caused by the exhibitor, his/her agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless AIC, its members, officers, directors and employees against any and all liability whatsoever arising from any and all damage to property or personal injury caused by an exhibitor or his/her agents, employees or other persons.

Meeting Cancellation: In the event of meeting cancellation due to fire, strikes, government regulations or other causes beyond AIC's control, AIC shall not be liable for failure to hold the Joint Annual Meeting and Conference and exhibits, and AIC shall determine the amount of exhibit fees to be refunded. All exhibitors are required to set their booths in such a way that they do not obstruct the sight lines of neighboring exhibitors. Booth selections will be made by a combination of: the order that reservation agreement and deposit are received by AIC and total Joint Annual Meeting and Conference Sponsorship.