Registration Information

Thank you for your interest in AIC's 47th Annual Meeting in New England, May 13-17, 2019, at the Mohegan Sun!

Register Now (log in or create an account first)

  • Add tickets to your registration (coming in fall 2018)
    Tours, workshops, lunches, receptions, etc.... If you're already registered, select "Add Session(s)." Already in our store? Select "Sessions" in the "Shop for" drop down menu!
  • How to register online
  • Refund policy

Registration Rates


All prices below are in USD.
*Member Pricing

Preview Rates (July 1, 2018 - December 15, 2018)
  • Standard   $299*/$395
  • Post-graduate member   $249*
  • Student member   $145*

Early Rates 
(December 16, 2018 - January 31, 2019)
  • Standard   $349* / $449
  • Post-graduate member   $299*
  • Student member   $165*

Regular Rates (February 1, 2019 - March 5, 2019)
  • Standard   $379*/$499
  • Post-graduate member   $309*
  • Student member   $185*

Advanced Rates (March 6, 2019 - April 25, 2019)
  • Standard    $409*/$499
  • Post-graduate member   $349 
  • Student   $195*
Late and Onsite Rates (April 26, 2019 and after)
  • Standard  $449*/$499
  • Post-graduate member   $349*
  • Student  $225*

One-Day Rates 
  • Main meeting dates:
    Wednesday, Thursday, or Friday Only   
    $280*/$395
  • Workshop/Tours:
    Monday or Tuesday Only 
    $100


Speaker Rates
  • June 1, 2018 - March 5, 2019   $299
  • March 6, 2019, and after   $349

Registration Policies


By registering for the meeting, you are agreeing to the following policies and procedures.

Attire

The attire for all annual meetings events is business casual.

Cancellations and Refunds

  • Before 12/31/2018, all purchased registrations and ticketed events may be cancelled with a 100% refund.
  • After 1/1/2019, all base registrations may be rolled over to 2019, minus a $50 rollover fee ($25 for students), and refunds and exchanges of ticketed events are made on a case-by-case basis. In extreme cases, when the rollover option will not work, AIC may make exceptions, at its sole discretion to the refund policy.
  • Any "no-shows" to the annual meeting will not receive a rollover to 2020, except in the case of rare extenuating circumstances.
  • AIC is not responsible for any penalties (including airline or hotel) incurred if changes are made as a result of an event schedule change or cancellation.
  • For a full timeline and explanation of AIC's policies regarding refunds for attendees, please see our Refunds Policy page. The Exhibitor Refund Policy is different and can be found here

Code of Conduct

  • AIC is dedicated to providing a positive meeting experience for everyone, regardless of race, religion, gender, sexual orientation, gender identity and expression, disability, and physical appearance.
  • AIC expects meeting attendees to maintain a cordial tone and respectful attitude during any and all exchanges.  Instances of mistreatment, including abusive, harassing, or threatening behavior toward other attendees, AIC staff, venue staff, or anyone connected to the meeting will not be tolerated. 
  • If you feel you have experienced such behavior, please report the incident as soon as possible. Reports can be made at the registration desk (where you will be taken to a private space where your complaint will be discussed) or by emailing rseyler@conservation-us.org. At all times, your confidentiality will be protected.
  • If a participant engages in behavior that violates this code of conduct, AIC may take any action it deems appropriate, including warning the offender or their expulsion from a session, event, or the entire meeting with no refund.

Guests

  • Guests are permitted on tours and in receptions as long as they have a ticket under a meeting registration. If a guest wishes to attend any lunches, sessions, or workshops, they must purchase their own registration.
  • There is a limit of two guests per full meeting registration without prior AIC approval. All guests at tours and receptions must have purchased a ticket.
  • The minimum age to attend an AIC tour or reception is 12 years of age.
  • Please do not use the guest function to register multiple meeting attendees under one registration.

Registration Rates

  • The base registration fee includes name badge, registration materials, tote bag, meeting program and abstract book, general and specialty sessions, opening reception, coffee breaks, and exhibit hall. The registration fee does not include hotel accommodations, transportation, meal functions, tours, or workshops.
  • If you are mailing in registration forms, they must be postmarked by the last date in that price range to qualify for special rates. 
  • AIC membership dues must be paid in full for the year of the meeting you are attending to qualify for member rates. If you do not have a current membership by the meeting, you will be asked to renew your membership or pay the difference between the member and non-member rate before receiving your registration materials.

Ticketed Events

  • Register early, as space is limited for tours, workshops, and meal functions.
  • Ticketed events are only available to individuals who are registered for the overall meeting.
  • Daily registrants are entitled to register for ticketed events happening on the same day only; attendees planning to register for sessions or ticketed events scheduled on different days must register for the full meeting.
  • AIC will be cashless on site. If you wish to purchase tickets onsite, please bring a credit/debit card or check book.

Smoking

AIC practices a non-smoking policy at all meeting sessions and events.

Schedule Planner

After you've registered for the meeting, you will receive an email about how to login to our schedule tool, which you can use to build your personal, customizable calendar of sessions, tours, workshops, and receptions.

View more