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Call for Submissions

The American Institute for Conservation's 47th Annual Meeting will take place in New England, May 13–17, 2019, at the Mohegan Sun in Uncasville, CT. You can learn more about the Annual Meeting, including information on exhibiting, here!

Registration will open soon, so be sure to check back to take advantage of early bird rates!

2019 Call for Papers

General Session

New Tools, Techniques, and Tactics in Conservation and Collection Care

Are conservation professionals innovators? We think so. From developing new approaches to conservation treatment and preventive care, to utilizing cutting-edge technological research, to examining how cultural heritage is defined and valued, conservation professionals are innovative, dynamic, forward-looking agents of change. And, how does collaboration with related fields and allied professionals influence the dynamics of the conservation – innovation process? 

We seek papers that explore all types of new work: practical, method-focused treatment projects; advances in collections care and management; discoveries in conservation science; and conservation initiatives that intentionally have a positive impact on communities. In 2019, let’s come together to share new ideas for solving conservation and collections care problems large and small.

Abstract submissions should be no more than 500 words with an additional 300-word speaker biography and will be due on or before September 15, 2018.


Concurrent General Sessions

The deadline for requests for topic-centered concurrent general sessions and pre-sessions for the AIC 2019 Annual Meeting has been extended to July 12.

Do you have an idea related to “New tools, techniques, and tactics in conservation and collection care” that would constitute a cohesive, topic-centered concurrent general session? Or an idea for a day-long classroom-based pre-session? If so, please email AIC Vice President and General Session Program Chair Suzanne Davis at davissl@umich.edu. Include a tentative title, the program format, and a brief description of what subject(s) will be addressed; multi-disciplinary topics are encouraged. Members proposing concurrent session sub-themes must be willing to serve on the General Session Program Committee. Please email your idea to Suzanne by July 12.


Engage with "New Tools, Techniques, and Tactics in Conservation and Collection Care"

When the online submission portal opens, you may submit materials for 3 separate calls for Annual Meeting programming:

  • Main Conference (May 15-17): General, Specialty, Joint Specialty, Interest Session, or Poster Sessions
  • Workshops (May 13-14 and/or May 18-19): Training sessions (fee-based)
  • Pre-meeting Sessions (May 13-14): 30 minute to 2 hour interactive sessions on a topic of interest

What is the difference between the three calls for submissions?

Main Conference: A topic submitted as an abstract for the main conference for either a general, specialty/network, or joint specialty session should conform to either: AIC's standard arrangement of no more than 2 speakers presenting in a 30-minute time slot; or a panel presentation for 3 to 6 panelists in a 90-minute time slot. If you want your abstract to be considered for a poster presentation, you must select poster as one of your choices in the abstract form. You may also select poster as all three choices if you do not want to give an oral presentation (aside from a poster Q&A session). A poster topic should lend itself to being easily understood without additional materials or interpretation when on display. You may submit multiple abstracts; however, please only submit one abstract for consideration on a topic.

Workshops: Workshops at the Annual Meeting are an opportunity to provide hands-on training and education for conservators and allied professionals. Workshops may focus on new techniques or skills useful to AIC members, or act as a refresher course on processes useful to the care of cultural materials. Workshops are almost always ticketed and have a cost for participants beyond the base meeting registration. Workshops will take place on the two pre-conference days of May 13-14, and may also take place (in 2019 only) after the meeting on May 18-19.

Pre-meeting sessions: Pre-session abstracts should relate to the pre-session theme or another topic of interest to attendees. Talks of 30 minutes or panels of 60 to 90 minutes are the standard format. However the program committee is open to considering other formats. Pre-sessions will take place on the two pre-conference days of May 13-14.

Who evaluates abstracts and how are abstracts selected?


Learn more about the program committees who help make the Annual Meeting possible and our evaluation rubric here.


Main Conference Session Types

Abstracts will be considered for the following session types. You can submit your abstract for up to three choices of sessions; "1" should be your first choice of session type. 

General Sessions - General Session papers must specifically address the meeting theme.  Recent efforts to provide a variety of session formats will continue and authors accepted for general session presentations may receive requests to participate in lightning rounds or concurrent general sessions. You may submit for one of the four described sessions or to the generic General Session. Please note that any abstract submitted to any General Session topic will be reviewed for all General Sessions including the Opening General Session. If you are applying for the General Session, you must select it as your first choice. Please note selecting General Session as a first choice will not reduce your chances of being selected by a specialty session should your abstract not be selected by the General Session Program Committee.  

Specialty Sessions - Specialty Session papers are encouraged to address the meeting theme but may also explore other topics relevant to that specialty. Specialty sessions will include: Architecture, Book and Paper, Collection Care, Electronic Media, Objects, Photographic Materials, Paintings, Research and Technical Studies, Textiles, and Wooden Artifacts. For more information on topics in the Specialty Sessions, see the Specialty Session calls for papers (to be added when announced).

Joint Sessions - Joint Sessions create opportunities to explore the intersection of specialty topics. While they may address the meeting theme, they will also contain discussion of both specialty topics involved. Please check back once joint sessions are announced.

Poster Session - Posters may address the meeting theme, but presenters can also address their current research interests. Posters are available during the main meeting days, with an author Q&A scheduled on the second day of the full meeting. If you are submitting an abstract for consideration in a session, but would also like to be considered for a poster presentation if not selected, please select "Poster" as your session choice #3.

The online portal is currently closed.

How to Submit Materials in the Online Portal

When you visit the online portal, you need to either log in or enter your information.

  • If you have an email address in our system (i.e., you are an AIC member or have logged into the AIC site before), you will be asked to enter your password (the same password you use to log in to the site).
  • If you do not have an account in our system, you will be asked to create one before you begin your application. 

As you add content to your submission, use the “Save” function as you work. Only use the “Save and Finalize” option when you are completely finished with your abstract. Once you have finalized your work, you should receive an automated email confirming your submission. If you do not receive this email within 24 hours, review your abstract and make sure you are no longer seeing an option to edit your work. You can track your submitted abstract(s) under the “My Submissions” option in the left menu. 

If you have any technical issues or if you have questions about the abstract selection process, please contact us at annualmeeting@conservation-us.org

Selecting Sessions in the Online Portal:
  • You may submit an abstract for a combination of the three session types: General Sessions, Specialty/Joint Specialty Sessions, or Poster Session. If you feel that your presentation would only be applicable to certain sessions, you may submit your presentation to only those sessions. You may select the same session for all three choices if you are only interested in presenting in one session. If you are only submitting the abstract for consideration in two sessions, indicate one of the two sessions twice.
  • When listing your three session choices, please remember that if you are interested in a joint session, choose the option that lists both groups. For example: if you want your second choice to be the Book and Paper and Photographic Materials Joint Session, don’t select "Book and Paper Session" AND "Photographic Materials Session" but select the "Book and Paper and Photographic Materials" Joint Session.
  • To be considered for the Poster session, you must indicate "Poster" as either your 1st, 2nd, or 3rd choice. If you mark "Poster" for all three choices, you are indicating you would only like your abstract to be considered for the poster session.

    Abstracts are due by 11:59 EDT on September 15, 2018. Abstracts are not to exceed 500 words, not including title or biographical information. All abstracts should be submitted in English. 
  • In This Section:
    • 2019 Call for Papers
    • Session Types
    • Online Portal Information
    Other sessions will be added as calls are finalized.